The commonalities between what I do as a scientist and writer are so omnipresent it’s astounding. For two fields that are ‘so different’, there is so much overlap. Recently, I was talking to my Uncle about a note-taking app called ‘Evernote’, something new I’ve added to my arsenal of tools to help me stay organized with all my various research, and I realized I was using it for both science and writing purposes. So behold, a list of five free applications you should know about whether you’re a scientist or a writer, to help you achieve all your goals!
Habitica: Motivation and Organization, but actually Fun
I recommend this app for everyone, everywhere. You can do pretty much everything on the app for free and the PC and phone versions are both easy to use.
Habitica is an organize-your-life, motivate-yourself tool that helps you make goals, form good habits, and get things done. The tool is actually set up as a game – you become a fully customizable character that can go on quests with other players to defeat mythical beasts, earn coins to buy cool armor, and feed/hatch/collect pets*. You lose health when you don’t do your dailies and gain experience (to level up!) and gold when you complete tasks.
The Dailies tab lets you set up things you want to do every day (though you can customize these to appear only certain days of the week). The To-Do section allows you to set up a list of tasks to be accomplished. The Habits section allows you to change small habits you do each day (Take the stairs? give yourself some points! The elevator? Lose some health).
As a writer, I use this to set a daily ‘write something’ reward and use the to-do section to set smaller research/community building goals. As a scientist, I use the to-do section to reward myself for completing work in the lab or remind myself to finish various assignments, order supplies, etc. It allows you to break down your life into small, simple goals and then gain no-cost-to-you rewards for getting things done, turning your stressful life into a fun game. One of my friends once suggested using Habitica to get over impostor syndrome and feelings of failure; she put ‘fail at something’ as one of her habits!
Freedom: Free Yourself From Distractions
As a human being, I am a chronically distracted person – email and social media are by far the worst of my distractions. With Freedom, not so! Freedom allows you to block certain websites for an amount of time you set (minutes to hours). When you try to access that website, you get one of those funny ‘not able to access the server’ messages and are reminded, sheepishly, that you should be working on something else instead.
Freedom also blocks apps, so don’t forget to put it on your phone to block Candy Crush from ruining your productivity.
Pacemaker: Set Personalized Writing Goals
Lichelle Slater, an author-friend of mine for almost ten years, recommended this one to me and boy am I grateful!
Pacemaker is the perfect website for a scientist working on a dissertation or potential publication or a writer trying desperately to scratch out a novel/writing routine. The website allows you to create a personalized writing plan based on the amount of work you want to finish (words, lines, worksheets, pages, etc are all options for measuring your completed work!) and the date you want to complete it by. Using these variables, it pops out a number of words/lines/pages/etc that you’ll need to finish each day to make your goal on time; you can then add your progress each day and it will adjust future days accordingly.
But what really makes this website great is that you can customize it so heavily; for instance, I have it set to ‘light’ writing on Friday (because I have class) and no writing on Tuesday (same reason). You can also have it give you a heavier workload on weekends/weekdays and reserve free days for you at the end… just in case. It also allows you to pick a writing strategy (see photo) so you can best plan out your writing needs. I have mine on Valley so that I can write less when grad school is most intense.
All in all, it’s a great tool for planning out any longer work of writing by turning it into small, achievable goals that you master day by day, according to the constraints of your own schedule.
Mendeley: Organize Your PDF Research
Oh Mendeley, how I love you. Before Mendeley I would download 600 PDFs and hope that my personal labeling system would work and that I would be able to find the paper if I needed it again. While folders upon folders are great, and headache-inducing computer searches are also lovely, Mendeley is a far better way to go. I know scientists generally download more PDFs than writers, but don’t worry writer-friends, I have a tool for you too, below!
Mendeley inputs all the details of your papers automatically upon downloading them and very rarely glitches. You can set keywords for each article so that when you search Mendeley by those words, the articles you tagged will pop up (instead of needing to search 300 different folders on your computer). You can also use a traditional folder structure for them, within Mendeley, but because it’s all in Mendeley it’s still easy to search the whole collection by author, title, etc. Also, because Mendeley is all synced up with your online account, moving all your research from one computer to another is a breeze! You simply log in on the new computer and Mendeley downloads all your files! No more lost research for you.
As I mentioned before, Mendeley inputs author, title, publication, and year as the PDF downloads, which leads to the best part of the whole application (besides the sweet relief of always finding every article you need). But the best part (for research articles) is that Mendeley will automatically do the citations for you (yes, you heard me write. That 200 page works cited can be done with a click of a mouse) making storing them in Mendeley and not on your desktop worth your while.
Evernote: Better Organize Your OTHER Research
Evernote does everything – you can make to do lists, organize receipts and bills, take notes, organize documents, set reminders, and (my favorite function) ‘clip’ and attach different things from the web so it’s all in one place. Gone are the days of 3000 bookmarks where you search tiny, 9 pt font in 500 different folders for the one link you need. I’m pretty new to Evernote, but so far I’ve found it easy to use and easy to find what I’ve clipped. Because it has a little ‘clip’ button that goes on your bookmark bar, it can clip things for you with just one click! Plus, just like Mendeley, this syncs to all your different devices so you’re never without an important link, document, or list while on the go or switching to a new computer.
I hope these tools help you organize, motivate, plan, and achieve goals! If you really like one in particular (me with Habitica) consider throwing a subscription in the bag; while it might not give you too many additional features, it’s important to support our developers – they’re hardworking, creative people too!